Documents needed for Change in the Registered Office of a Company outside the Boundaries of present Village, Town or City

various processes involved in changing the registered office address of a company under different scenarios. Each situation requires specific procedures and documentation to ensure compliance with the Companies Act, 2013. Here's a summary of the steps and documents needed for each case:

Change in Registered Office Outside Current Boundaries:

1. Hold a Board Meeting to fix the EGM date.
2. Pass a Special Resolution in the EGM.
3. File Form MGT-14 within 30 days from resolution.
4. Attach certified copy of EGM resolution with Form INC-22.

Change in Registered Office within the Same State:

1. Hold a Board Meeting to finalize decision.
2. File Form INC-22 within 15 days from the decision.
3. Attach:
   • Copy of current registered office address
   • Copy of utility bill (not older than 2 months)
   • NOC from premises owner

Change within the Same State to Another ROC:

1. Conduct a Board Meeting to determine EGM details.
2. Pass a special resolution in the EGM to amend MOA and change registered office.
3. Publish advertisements in newspapers.
4. File Form MGT-14 within 30 days.
5. Attach certified copy of EGM resolution.
6. Regional Director's NOC is required.
7. Publish newspaper ads and send individual notices.
8. Prepare documents including certified EGM resolution, minutes, MOA copy, affidavits, etc.

Change within the Same State from One ROC to Another:

1. Conduct a Board Meeting to set EGM details.
2. Pass a special resolution in EGM.
3. Publish newspaper ads.
4. File Form MGT-14 within 30 days.
5. Attach certified EGM resolution copy.
6. Obtain NOC from the Regional Director.
7. Publish ads, send individual notices.
8. Prepare documents including certified EGM resolution, minutes, MOA copy, etc.

Change from One State to Another or Different ROC:

1. Hold a Board Meeting to decide EGM details.
2. Pass a special resolution in EGM.
3. Publish newspaper ads.
4. File Form MGT-14 within 30 days.
5. Attach certified EGM resolution copy.
6. Regional Director's NOC is required.
7. Publish newspaper ads and send individual notices.
8. Prepare documents including certified EGM resolution, minutes, MOA copy, etc.
9. Apply to the Regional Director using Form INC-23.
10. Publish newspaper ads and send individual notices.
11. Obtain NOC from Regional Director.
12. Submit Form INC-22 within 30 days of Regional Director's approval.

Procedure for Change in Registered Office Address in India

 Here's a stepwise process for changing the registered office address of a company as per the Companies Act, 2013, specifically when the change involves moving the registered office outside the boundaries of the current village, town, or city:

1. Board Meeting for EGM Planning:

   • Hold a board meeting to decide the date, time, and location of the Extraordinary General Meeting (EGM) where the change in the registered office address will be discussed and approved.

2. EGM Resolution:

   • Convene the EGM and present the proposed change in the registered office address to the shareholders.
   • Pass a resolution during the EGM to approve the change in the registered office address. The resolution must receive the requisite majority vote as prescribed by the Companies Act.

3. Filing Form MGT-14:

   • Within 30 days from the date of passing the resolution at the EGM, file Form MGT-14 with the Registrar of Companies (ROC). This form notifies the ROC about the approval of the change in the registered office address.

4. Attachment with Form MGT-14:

   • Attach the following documents with Form MGT-14:
     • A copy of the special resolution passed during the EGM.
     • A notice of the EGM.
     • Any explanatory statement annexed to the notice of the EGM.
     • A copy of the altered Memorandum of Association (if applicable).

5. Verification and Approval:

   • The ROC will review the submitted documents and information.
   • If everything is in order, the ROC will approve the change in the registered office address.

6. Update in ROC Records:

   • Once approved, the new registered office address will be updated in the official records maintained by the ROC.

It's important to ensure that all the required documents are accurately prepared, attached, and submitted within the stipulated time frames to avoid any delays or legal complications. The process may involve additional steps and requirements depending on the jurisdiction and specifics of the change. Seeking professional guidance or consulting legal experts can help ensure that the process is executed accurately and in compliance with the legal framework.